TLDR
GrantPipe Subrecipient Monitoring gives pass-through teams a structured place to manage partner records, subawards, risk assessments, monitoring work, findings, corrective actions, documents, and evidence bundles. It is available on Audit-Ready and Enterprise plans.
The problem
Subrecipient oversight becomes risky when agreements, monitoring steps, findings, and corrective actions are tracked outside the grant record. The pass-through entity still has to show the review trail.
How GrantPipe solves it
GrantPipe keeps subrecipient agreements, monitoring events, findings, corrective actions, and evidence in the grant workflow. The review history stays available for funder and audit questions.
Subrecipient monitoring gets risky when the work lives across partner spreadsheets, shared folders, grant files, and one-off email threads. GrantPipe puts the operational pieces in one compliance workflow: who the subrecipient is, which grant funds the subaward, what risk level was assigned, what monitoring work is due, what findings are open, and what evidence is ready for review.
What this feature does
Create a subrecipient profile, link it to a subaward, and keep the monitoring file tied to the grant record. Each subaward can have a plain-language risk assessment, a generated monitoring task list based on risk level, monitoring logs, findings, corrective actions, and attached documents.
The workflow follows the practical shape of pass-through monitoring guidance: review financial and performance reports, follow up on deficiencies, document findings, and keep support ready for later review. GrantPipe does not decide what your award requires; it gives the team a place to keep the decision, the work, and the evidence together.
The feature is built for the staff member who has to answer the monitoring question later. They need to know which partner received the subaward, which grant funded it, what risk level was assigned, what review work happened, which findings remain open, and what documentation supports the file. GrantPipe keeps those pieces in the same workspace as the parent grant instead of pushing the subrecipient file into a separate folder structure.
Risk assessments
The risk assessment uses a short checklist for common monitoring signals: prior findings, new partner status, complex requirements, high-dollar awards, and weak or unknown controls. GrantPipe stores the checklist, suggested risk level, final risk level, and any required override reason in the monitoring file.
Risk can change during the award period. A partner may miss a report, submit incomplete support, or close a corrective action. The monitoring file gives staff a place to update that context without losing the original assessment.
Monitoring tasks
Default task templates scale with risk:
- Low risk: agreement document, annual report review, closeout check
- Medium risk: low-risk tasks plus quarterly financial/performance review and evidence check
- High risk: medium-risk tasks plus site visit or desk review, corrective-action follow-up, and payment-condition review note
Tasks carry owners, due dates, status, notes, and attachments. That means a monitoring review can be managed as work, not as a static checklist. If a task is late or blocked, the grant team sees it before the funder or auditor asks for the file.
Findings and corrective actions
Findings track severity, status, description, and the monitoring work that surfaced the issue. Corrective actions keep follow-up work assigned, dated, and visible until it is resolved or overdue.
Corrective actions are connected to the finding that created them. Staff can see who owns the follow-up, what evidence is expected, and whether the issue is still open. When a finding closes, the final note and supporting file stay attached to the subaward history.
Evidence bundles
When a review is coming, generate an evidence bundle for the subaward. The bundle brings together subaward details, monitoring tasks, logs, findings, corrective actions, linked documents, and activity history so the file is organized for later review.
Evidence bundles can be shared through the Auditor & Funder Portal when the reviewer needs scoped access. The audit trail activity log then records access to the bundle, so the organization can show both the monitoring file and the external review history.
What this replaces
- Partner spreadsheets that are separate from the parent grant.
- Monitoring calendars that do not show the supporting evidence.
- Findings tracked in email threads after a desk review.
- Corrective action lists with no link back to the subaward.
- Rebuilt subrecipient files each time a funder asks for support.
Start a free trial
Related feature pages
Free resource
Get the Nonprofit Grant Compliance Checklist
A practical checklist for post-award grant compliance: restricted funds, reporting cadence, audit prep, and common failure points. Delivered by email.
Looking for something else?
Q&A
What is subrecipient monitoring software?
Subrecipient monitoring in GrantPipe keeps agreements, monitoring steps, findings, corrective actions, due dates, and supporting evidence beside the grant that requires them.
Q&A
How does GrantPipe handle subrecipient monitoring software?
GrantPipe keeps subrecipient agreements, monitoring events, findings, corrective actions, and evidence in the grant workflow. The review history stays available for funder and audit questions.
Frequently asked