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GrantPipe Books

Fund accounting inside the compliance-first operating system for grant-funded nonprofits.

GrantPipe spans eight modules. Books is the fund-accounting module for teams whose plan includes it, keeping restricted money tied to the donation, grant, expense, release, and evidence trail that created the accounting event.

Start Audit-Ready — $120/mo Review all plans

1-month free trial. No credit card required to start. Add billing later if the trial is a fit.

The wedge

QuickBooks does not know about your restricted funds. GrantPipe does.

QuickBooks records a transaction after it happens. GrantPipe knows the donation was restricted before you ever open a journal entry screen — because the donor record is already in the same system. That is why auto-posting is possible here and not there.

Without GrantPipe Books

Four manual steps per donation

  1. 1.Record donation in your CRM or spreadsheet
  2. 2.Open QuickBooks, find the donor record, re-enter amount
  3. 3.Manually apply a class tag to track the restricted fund
  4. 4.Hope the tag stays accurate when the record is updated later

With GrantPipe Books

One step. Zero re-entry.

  1. 1.Record donation in GrantPipe — restricted or unrestricted
  2. ↳GL posts automatically: Dr Cash / Cr Contributions with fund tag
  3. ↳When you log an expense against that fund, the release-of-restriction JE posts too
  4. ↳Update the donation later — the GL reverses and re-posts automatically

Financial statements

The three FASB ASC 958 statements, generated from live data.

No manual exports. No spreadsheet formulas. The numbers come from the same GL that processes every donation and expense in real time.

SFP

Statement of Financial Position

The nonprofit balance sheet. Shows assets, liabilities, and net assets split between with-donor-restrictions and without-donor-restrictions at any point in time.

GrantPipe validates that assets equal liabilities plus net assets on every generation. If the GL is out of balance, the system tells you why.

SOA

Statement of Activities

Revenue and expenses in three columns: without donor restrictions, with donor restrictions, and total. Releases from restriction appear as a positive line in the unrestricted column and a corresponding negative line in the restricted column.

Shows beginning net assets, change for the period, and ending net assets per restriction class.

SFE

Statement of Functional Expenses

Required by ASU 2016-14 for all nonprofits. Shows expense accounts broken down by functional class: Program, Management & General, and Fundraising — with a total column.

The functional class is tagged on each expense record at entry time, so the SFE generates directly from the journal without manual allocation.

All three statements export to CSV. Print-formatted PDF output is on the roadmap.

Chart of accounts

A nonprofit COA seeded on day one.

The moment you enable GrantPipe Books, a double-entry chart of accounts pre-built for FASB ASC 958 is ready to use. You can customize account names, add sub-accounts, or import your own COA from a CSV export.

Code Account Name Type
1010 Cash — Operating Asset
1020 Cash — Restricted Asset
1200 Accounts Receivable — Grants Asset
1500 Prepaid Expenses Asset
2000 Accounts Payable Liability
2100 Accrued Liabilities Liability
3000 Net Assets Without Donor Restrictions Net Assets
3100 Net Assets Without Restrictions — Released Net Assets
3200 Net Assets With Donor Restrictions — Released Net Assets
3500 Net Assets With Donor Restrictions Net Assets
4000 Contributions — Unrestricted Revenue
4010 Contributions — Restricted Revenue
4100 Government Grant Revenue Revenue
5000 Program Expense Expense
5100 Management & General Expense Expense
5200 Fundraising Expense Expense

Partial list — the full seed COA includes sub-accounts for common program types.

Bank reconciliation

Import, match, reconcile. Three steps. One screen.

No live bank feed in v1 — upload your bank's CSV or OFX export. Then match transactions to existing journal entries or create new ones for anything the GL does not yet cover.

Import

Upload a CSV or OFX file from your bank. GrantPipe parses debit/credit conventions automatically and deduplicates against prior imports.

Match

Each bank transaction shows as unmatched, matched, or ignored. Match a transaction to an existing journal line, or create a new manual entry directly from the unmatched view.

Reconcile

Enter the statement ending balance. GrantPipe checks that cleared transactions equal the GL cash balance. When it balances, lock the reconciliation — matched entries cannot be edited without an admin override.

Period close

Know exactly what is outstanding before you close a period.

The period-close checklist surfaces every item that needs attention before you lock the period: unreconciled bank accounts, unapplied bank transactions, pending adjusting entries, and open recurring templates.

Close the period and all further journal entries for those dates are blocked. The trial balance for a closed period is a stable snapshot.

Close checklist — January 2026

  • Bank accounts reconciled
  • Unapplied bank transactions 0 remaining
  • Adjusting entries reviewed 2 pending
  • Recurring templates processed 3 of 3 run

2 items require attention before this period can be closed.

Audit posture

Every entry timestamped. Every change logged. Reconciled entries locked.

Auditors ask for the transaction, the source document, the date posted, and who approved it. GrantPipe Books surfaces all of that without a manual retrieval process.

Source linking

Every auto-posted JE is linked to the donation or expense record that triggered it. One click from the journal to the source.

Activity log

Every create, update, reverse, or close event is logged with a before/after diff, user ID, and timestamp. The log is append-only.

Tamper-evident reversals

Journal entries cannot be deleted. Corrections use a reversal — a new JE that offsets the original. The original remains in the ledger.

Reconciliation locks

Matched entries are locked after bank reconciliation is completed. Editing a locked entry requires admin override with a stated reason.

FAQ

Common questions about GrantPipe Books

Do I still need QuickBooks?
No. GrantPipe Books replaces QuickBooks for the fund accounting and financial statement functions that nonprofit finance teams actually use. It does not replace payroll software or accounts payable automation — those remain separate tools.
Can I import my existing chart of accounts?
Yes. You can upload a CSV of your current COA and map account codes to the GrantPipe account types. The nonprofit seed COA is a starting point — not a requirement.
What about my CPA?
Your CPA can access the audit export at any time. GrantPipe Books generates trial balance exports, journal entry PDFs, and the three FASB statements in formats your auditor can verify independently.
Is this audit-ready?
Every journal entry is timestamped, activity-logged with a before/after diff, and linked to the source record — donation, expense, or manual entry. Reconciled entries cannot be edited without an admin override. That is the audit trail.
Does GrantPipe Books handle payroll?
No. Payroll is out of scope for v1. Payroll journal entries can be entered manually as expense entries. We will add payroll provider integrations in a later phase.
What happens to my existing donation and expense history when I enable Books?
The opening-balance seeder walks you through a dry run first. It shows you how many donations and expenses will be posted, and generates estimated journal entries for review. You confirm before any entries are written.

Pricing

GrantPipe Books is included in Audit-Ready.

Donor management, grant tracking, restricted fund tracking, compliance reporting, and full FASB ASC 958 fund accounting can live in the same GrantPipe account when your tier includes the relevant modules. QuickBooks Online read-only ingestion is the first integration step.

Start Audit-Ready — $120/mo Compare all plans

1-month free trial. No credit card required to start. Add billing later if the trial is a fit.