TLDR
Wild Apricot prices by contact count. Plans start around $60/month for up to 100 contacts and run to $270/month for up to 15,000 contacts. The published price covers member management - website hosting, events, and online payments. Grant management is not part of the product at any tier.
Best value: GrantPipe
GrantPipe wins the value comparison when pricing has to cover donor CRM, grant workflow, restricted-fund visibility, and compliance reporting without a second system.
Wild Apricot
$60-$270/mo
Public entry point before setup, add-ons, or migration scope.
GrantPipe
$66-$216/mo for the first year (80% off the $329-$1,079/mo regular prices); custom Enterprise path
Monthly pricing with donors and grants in one workflow from the start.
Wild Apricot pricing tiers
| Tier | Price | Includes |
|---|---|---|
| Personal/Starter | ~$60/month (annual) | Up to 100 contacts, Member database with custom fields, Event management and registration, Hosted website builder, Email newsletters |
| Group | ~$75/month (annual) | Up to 250 contacts, All Starter features, Online payments via built-in processor, Member portal with self-service |
| Community | ~$140/month (annual) | Up to 500 contacts, All Group features, Mobile app for administrators |
| Professional | ~$240/month (~$120/month with 50% nonprofit discount) | Up to 2,000 contacts, All Community features, Nonprofit discount (requires verification) |
| Network | ~$350/month (annual) | Up to 5,000 contacts, All Professional features |
| Enterprise | ~$500/month (annual) | Up to 15,000 contacts, All Network features |
Hidden costs teams usually discover later
- • Contact count includes members, event registrants, donors, and newsletter subscribers - organizations hit limits faster than expected
- • Upgrading a tier for contact count growth adds $100-$250/month to annual cost
- • Transaction fees on online payments processed through Wild Apricot's system
- • Website customization beyond templates requires staff time or outside help
- • Data migration from other platforms is not covered - expect 20-40 staff hours
- • Monthly billing adds approximately 30% to each tier vs. annual pricing
- • 50% nonprofit discount requires submitting verification documents and approval
Wild Apricot is a member management platform. It does membership databases, event registration, website hosting, and online payments reasonably well for associations and clubs. It also shows up in a lot of nonprofit software searches, which leads to a mismatch: nonprofits that manage grants, restricted funds, and compliance reporting buy Wild Apricot expecting it to handle more than it was designed for.
This page breaks down what Wild Apricot actually costs in 2026, what the pricing tiers include and exclude, and where the real costs show up after you sign up.
Wild Apricot’s Tier Structure
Wild Apricot prices by contact count. Their current tier structure runs approximately:
- Personal/Starter (~$60/month): up to 100 contacts
- Group (~$75/month): up to 250 contacts
- Community (~$140/month): up to 500 contacts
- Professional (~$240/month): up to 2,000 contacts
- Network (~$350/month): up to 5,000 contacts
- Enterprise (~$500/month): up to 15,000 contacts
- Global (~$900/month): up to 50,000 contacts
Prices are billed annually; monthly billing adds roughly 30% to each tier.
Wild Apricot also offers a 50% discount for registered nonprofits, bringing the Professional tier (2,000 contacts) to approximately $120/month billed annually. That nonprofit discount requires submitting verification documents and is subject to approval.
What’s Actually Included
At all paid tiers, Wild Apricot includes:
- Membership database with custom fields
- Event management and online registration
- Hosted website builder (templates, not custom design)
- Email newsletters to your contact list
- Online payments via their built-in payment processor (or Stripe/PayPal integration)
- Member portal with self-service profile management
- Mobile app for administrators
The core use case - running a membership organization, collecting dues, hosting events, sending newsletters - is well covered in the mid-range tiers.
What’s Not Listed (and What It Actually Costs)
The Contact Count Trap
Wild Apricot counts all contacts against your plan limit - members, event registrants, donors, newsletter subscribers, and anyone you’ve ever imported. Organizations with an active donor file often hit their contact limit faster than expected. Upgrading a tier because your contact count grew adds $100-$250/month to your annual cost.
Payment Processing Fees
Wild Apricot takes a transaction fee on online payments processed through their system. If you’re collecting membership dues, event registrations, or donations, those fees add up - especially if you’re running recurring giving campaigns.
Using Stripe directly via their integration gets you better rates, but that requires a separate Stripe account and the integration setup isn’t instant.
Website Customization Costs
Wild Apricot’s website builder is template-based. It handles basic nonprofit websites. Organizations that want something beyond the templates - custom branding, specific page structures, integration with external tools - either learn the system themselves or hire someone who knows Wild Apricot’s website builder. Neither is free.
Email Overage and Deliverability
High-volume email sends to large contact lists can hit limits at lower tiers. Wild Apricot’s email deliverability also varies - organizations running active newsletter programs sometimes find their open rates lower than expected without upgrading to higher tiers that include better sending infrastructure.
Onboarding and Data Migration
Wild Apricot doesn’t offer free migration from other platforms. Importing your existing contact database, cleaning up duplicates, and setting up your membership structure takes staff time - typically 20-40 hours for an organization migrating from a CRM or spreadsheets - or you pay someone to do it.
Where Wild Apricot Falls Short for Grant-Managing Nonprofits
Wild Apricot was built for membership organizations: associations, clubs, chambers of commerce, alumni groups. It’s not designed for nonprofit grant management.
The gaps are significant:
No grant tracking. There’s no grant pipeline, no funder contact management, no award tracking with deadlines and deliverables. You’d manage grants in a separate spreadsheet alongside Wild Apricot.
No restricted fund accounting. Wild Apricot tracks donations and dues. It doesn’t distinguish between restricted and unrestricted funds or track spending against grant budgets. Compliance with fund restriction requirements requires work outside the platform.
No compliance reporting. Federal grants, state grants, and foundation grants all require progress reports with specific documentation. Wild Apricot has no reporting tools designed for funder reporting - you export data and build reports manually.
No audit trail for grant expenses. Grant audits require showing that every dollar was spent per the grant agreement. Wild Apricot’s financial tracking is designed for membership fees and event revenue, not grant expense documentation.
Limited donor management depth. Wild Apricot handles basic donor records and can run fundraising campaigns. It doesn’t have prospect research integration, major gift pipeline tracking, or the relationship history tools that development directors need for individual giving programs.
Who Wild Apricot Is Right For
Wild Apricot works well for:
- Trade associations and professional membership organizations
- Community clubs and recreational organizations
- Small nonprofits whose primary revenue is membership dues and event fees
- Organizations where the website builder covering their web presence is a real cost savings
It’s not a good fit for:
- Nonprofits with active grant portfolios requiring compliance management
- Development offices managing major gift cultivation
- Organizations that need restricted fund tracking and funder reporting
- Nonprofits where grants represent a significant portion of budget
The Real Cost Comparison
A mid-sized nonprofit with 1,500 contacts on Wild Apricot’s Professional tier with nonprofit discount pays approximately $120/month, or $1,440/year. That’s the software cost.
Add the cost of managing grants in spreadsheets - staff time to maintain them, the risk of compliance errors, the hours spent building funder reports manually - and the total cost of the Wild Apricot approach is substantially higher than the subscription fee.
GrantPipe is built for organizations that have grown past the membership-management use case and need grant management, donor management, and compliance tracking in one place. See how we handle grant management and donor management, or compare us to other alternatives built for the member management market.
For a full picture of what nonprofit software actually costs, use the nonprofit CRM cost calculator to model your total cost of ownership.
Free resource
Get the Grant Software ROI Calculator
A calculator worksheet for quantifying the return on investment for grant compliance software: current compliance costs, estimated error and audit finding costs, GrantPipe subscription cost comparison, and a board-ready ROI summary. Delivered by email.
Looking for something else?
| Wild Apricot | GrantPipe | |
|---|---|---|
| Pricing posture | $60-$270/mo | Starter $329/mo; Growth $539/mo; Audit-Ready $1,079/mo; custom Enterprise path |
| Contract posture | Varies | Month-to-month or annual billing |
| Setup profile | Varies | No setup fee |
GrantPipe pricing at a glance
Every plan includes a 1-month free trial, unlimited users, and access to the same source-of-truth feature catalog.
Starter
Stop losing track
Growth
Stay ahead of the work
Audit-Ready
Prove what happened
Need a custom path?
Larger or unusual grant operations can start with a founder conversation. Enterprise is not a fourth self-serve pricing card.