Grant Reporting Deadlines Tracker

How to Use This Tracker

This tracker is designed for organizations managing 3 or more active grants with mixed reporting requirements. It captures every field that distinguishes a reporting system that produces on-time, accurate submissions from one that produces scrambles and late filings.

Setup instructions:

1. Enter every active grant in the Grant Register (Section 1)
2. For each grant, enter every required report type in the Deadline Register (Section 2)
3. Assign a primary owner and backup owner to every deadline
4. Calculate and enter the prep start date for each deadline
5. Enter the submission method and portal/contact information
6. Review the tracker at the start of each month to confirm upcoming prep periods are active

Maintenance:

• Update the Status field after each submission
• Add new grants immediately upon award — before spending begins
• Update deadline dates when amendments, no-cost extensions, or other modifications change the reporting schedule
• Review and update backup owners annually or when staff changes occur

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Section 1: Active Grant Register

Grant ID	Grant Name	Funder	Award Amount	Project Start	Project End	Restriction Type	Grants Manager	Finance Contact
GR-001			$
GR-002			$
GR-003			$
GR-004			$
GR-005			$
GR-006			$
GR-007			$
GR-008			$
GR-009			$
GR-010			$

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